Widows for Peace through Democracy (WPD) – Privacy Notice

This privacy notice tells you what to expect us to do with your personal information.

• Contact details;
• What information we collect, use, and why;
• Lawful bases and data protection rights;
• Where we get personal information from;
• How long we keep information;
• Who we share information with;
• How to complain.

WPD Contact details

Email
enquiries@widowsforpeace.org

What information we collect, use, and why

We collect or use the following information to receive donations or funding and organise fundraising activities:

• Names and contact details;
• Addresses;
• Donation history;
• Tax payer information (for Gift Aid purposes);
• Gifts in wills.

We collect or use the following personal information for service updates or marketing purposes:

• Names and contact details;
• Donation history.

We collect or use the following personal information for recruitment purposes:

• Contact details (eg name, address, telephone number or personal email address);
• Employment history (eg job application, employment references or secondary employment);
• ducation history (eg qualifications).

We collect or use the following personal information for dealing with queries, complaints or claims:

• Names and contact details;
• Donation details (where relevant);
• Correspondence.

We collect or use the following personal information for collaboration with partners and network members:

• Names and contact details;
• Records of meetings and decisions;
• Organisational information: Information pertaining to the organisation with which Widows for Peace through Democracy is collaborating, including names of people involved, registered organisational address and organisational activities.

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website.

• Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
• Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
• Your right to erasure – You have the right to ask us to delete your personal information. Read more about the right to erasure.
• Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
• Your right to object to processing – You have the right to object to the processing of your personal data. Read more about the right to object to processing.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:

• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time;
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for recruitment purposes are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time;
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Our lawful bases for collecting or using personal information for collaboration with partners and network members are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Where we get personal information from

• Directly from you;
• Charities or voluntary sector organisations;
• Publicly available sources;
• Previous employers.

How long we keep information

We retain personal data only for as long as necessary to fulfil the purposes set out in this Notice and to meet legal, regulatory, contractual and funder requirements.
For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.
Specific retention periods are set out in Widows for Peace through Democracy Retention Schedule and may vary by project (for example, safeguarding records or research evaluation data). We will provide further information on request.

Who we share information with

Others we share personal information with

• Organisations we need to share information with for safeguarding reasons;
• Relevant regulatory authorities;
• Organisations we’re legally obliged to share personal information with.

How to complain

If you have any concerns about our use of your personal information, you can make a data protection complaint to us:
Email: enquiries@widowsforpeace.org
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office’
Wycliffe House’
Water Lane’
Wilmslow’
Cheshire’
SK9 5AF.
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint

Changes to This Notice

We review this Privacy Notice regularly. Significant changes will be communicated directly or via a notice on our website.

Last updated 17th September 2026.